PERIOD OF PRESERVATION OF SAVINGS CERTIFICATES RECORDS IN POST OFFICES

Sl. No.	Title of record	Period of preservation
1.	Application for nomination (NC-51) or cancellation or variation of nomination (NC-53) of Savings Certificates.	5 years plus the prescribed period of maturity or extended maturity (if the certificates are allowed to be retained beyond maturity) from the date of discharge of the certificate.
2.	Register of nominations (NC-52) of Savings Certificates.	-do-
3.	Yearly list of unsold saving Certificates	The list should be destroyed after obtaining from the Postal Accounts Office certificates of settlement of all the discrepant items relating to that year or after 2 years whichever is later.
4.	Yearly list of unclaimed saving Certificates	3 years
5.	Preliminary receipts NC-4(a) issued for Savings Certificates	3 years
6.	Provisional receipts (NC-11) issued for Savings Certificates	3 years
7.	Identity slips (counter foils) of Savings Certificates.	18 months after the discharge of the certificates.
8.	Voucher list NC-31 (a) of Savings Certificate	18 months provided no objections are pending settlement regarding non receipt of any return in the Postal Accounts Office.
9.	Daily Summary of payment of Defence Deposit Certificates.	18 months
10.	Guard Book containing applications for Gift Coupons (NC-40)	3 years after the Gift Coupons are discharged.
11.	Receipts issued for amounts for purchase for Units of the Unit Trust of India	18 months
12.	Special error book relating to Savings Certificates	3 years
13.	Monthly statistical register	3 years
14.	Bonds of indemnity obtained in connection with the issue of duplicate certificates under rule 20 of the P.O. Savings Certificate Rules, 1990	(i)  5-year N.S.Cs.-23 years from the date of issue (ii)           7-year N.S.Cs.-18 years from the date of issue (iii)        12-year N.S.Cs.-23 years from the date of issue. (iv)         10-year N.P.Cs.-21 years from the date of issue. (v) 12-year N.P.S.Cs.-23 years from the date of issue.
15.	Journals of certificates issued and discharged.	18 months
16.	Monthly Summaries of certificates issued and discharged	18months
17.	Stock register of certificates	10 years after a new register is opened and the Postmaster has initialled the carried forward entries.
18.	Invoices of certificates	3 years
19.	Applications for purchase or transfer of certificates in lieu of which duplicate certificates have been issued or have not been issued.	For a period of 6 years plus the period of maturity or extended maturity if the certificates are allowed to be retained beyond maturity from the date of discharge of certificates.
Note : - From item 14 it will be clear that the indemnity bonds are to be preserved for a period of 6 years after the period of maturity and extended period of maturity, if any.
20.	Register of commission paid to agents during the year	3 years
21.	Register of commission paid to agents for investments by cheques	3 years
22.	List of commission paid to agents	2 years
23.	Schedule of commission paid to Authorised Agents	3 years
24.	Partially used up Authorised Agents Receipt books	3 years
25.	Nomination Roll kept in S.B. and Savings Certificate Branches	10 years
26.	Monthly statement of stock position of certificates sent by the sub offices to Head Office.	3 years
27.	Unclaimed savings certificates kept in the custody of Postal Accounts Office.	30 years from the date of maturity
28.	Claims to postal certificates of deceased holders. (All relevant material including files, registers, records).	Three years after payment is made except where payment is made on indemnity bond in that case the papers together with the bond should be preserved for six years after the month in which payment is made.
Note :- In case, however, where the commission has not been paid, the relevant records mentioned at serial number 20 to 23 should not be destroyed.